Office Manager

About Our Client

Our client is a leader in Austin's booming construction scene. They are a dynamic and growing team dedicated to building with integrity, quality, and innovation. Their success is built on a collaborative and supportive culture, and they are looking for an exceptional Office Manager to become the organizational backbone of their team.

The Opportunity

We are seeking a highly organized and proactive Office Manager to join our client's fast-paced Austin office. The Office Coordinator / Office Manager is responsible for ensuring the smooth running of office operations. You will be instrumental in maintaining a productive, efficient, and engaging workplace through superior administrative support, operational management, and team coordination.

Key Responsibilities

• Office Operations & Management:

  • Oversee the day-to-day operations of the office, ensuring everything runs smoothly and efficiently.

  • Maintain office supplies and inventory, ensuring stock levels are adequate and within budget.

  • Coordinate all office maintenance, liaising with vendors for cleaning, repairs, and security services.

  • Manage all office equipment, troubleshooting issues, and ensuring timely servicing or replacement as needed.

  • Track office expenses, process invoices and expense reports, and work with the finance team to ensure cost efficiency.

• Administrative & Project Support:

  • Provide general administrative assistance to company directors and project teams, including scheduling, preparing documents, and managing correspondence.

  • Organize and maintain both physical and digital filing systems for critical project documents, contracts, and records.

  • Serve as the first point of contact, handling incoming calls, emails, and mail, and directing them to the appropriate person or team.

  • Assist with project-specific administrative tasks, such as subcontractor paperwork, new project setup, and compliance tracking.

• Culture & Team Support:

  • Foster a welcoming and supportive office environment that reflects the company's culture and values.

  • Serve as the go-to person for employee inquiries related to office processes and resources.

  • Support the onboarding process for new employees, ensuring they have the necessary resources to feel comfortable in the workplace.

  • Plan and coordinate internal meetings, team-building activities, and company events.

  • Arrange travel bookings and accommodation for employees as required.

• Brand & Social Media Management:

  • Manage the company’s social media accounts (LinkedIn, Instagram, etc.) to ensure brand consistency.

  • Create and schedule posts to share project updates, celebrate team wins, and promote company events.

Qualifications & Skills

• Proven experience as an Office Manager, Administrative Manager, or similar role, preferably within the construction, architecture, or engineering industry.

• Exceptional organisational skills with a strong ability to manage tasks effectively.

• Impeccable attention to detail and a commitment to producing high-quality work.

• Excellent communication and interpersonal skills, with a talent for establishing rapport.

• Technological proficiency with Google Suite and Microsoft Office. Experience with construction management software (e.g., Procore, Viewpoint) is highly desirable.

• A proactive, problem-solving mindset and a willingness to take action.

• Demonstrated ability to work collaboratively in a team environment while also pursuing goals independently.

Why Join Our Client?

Our client believes their people are their greatest asset. They offer a competitive salary, comprehensive benefits, and a work environment where your contributions are valued and your professional growth is encouraged. Be a part of a team that is building the future of Austin.

Our client is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit, and business need.

Our client is an EEOC Employer and encourages all minority groups to apply.

By applying to this job, as part of our typical recruiting process, from time to time, we may contact you regarding positions that we feel are a good fit for you or engage with you during the recruiting process via SMS text message. Message and data rates may apply, depending on your mobile phone service plan. At any time you can get more help by replying HELP to these texts, or you can opt-out completely by replying STOP. Our Terms of Service are available at www.peoplelift.com.